01
Connect Everything
Your TMS, ERP, telematics, IoT, EDI. All of it. Truzer aggregates the complex and maps it into a single unified ontology. No rip-and-replace. No 18-month implementation. Your systems keep running.
USE CASE · DRIVER QUALIFICATION FILE AUTOMATION
Driver Qualification File automation that blocks unqualified dispatch. Audit-ready in 48 hours.
Driver Qualification File automation built for Fleet Safety Managers, Compliance Directors, and VPs of Operations under FMCSA audit pressure. Every Med Card, MVR, and Clearinghouse query tracked over SMS, validated against the state registry, and logged before anyone asks. No spreadsheet hell. No surprise downgrades.
WHAT IS IT
What is a driver qualification file?
A driver qualification file, or DQF, is the federally mandated record every motor carrier keeps on every commercial driver under 49 CFR 391. It contains the documents that prove the driver is legally qualified to operate a commercial motor vehicle, including the employment application, motor vehicle record, road test certificate, medical examiner's certificate, and Clearinghouse query results. Some documents are collected once at hire, while others must be renewed every year and tracked against state-registry status. A missing or expired item in the DQF puts the driver out of service and exposes the carrier to FMCSA fines, conditional safety ratings, and post-loss litigation. The DQF is the difference between dispatching legally and dispatching blind.
What does a driver qualification file include?
A complete DQF carries six federally required document types, each with its own renewal cadence:
- Employment application. Collected once at hire under 49 CFR 391.21. Must include three years of prior employment, accident history, and CDL violations.
- Motor vehicle record (MVR). Pulled at hire and annually thereafter from every state where the driver held a license. A missed annual MVR pull is a guaranteed audit violation.
- Road test certificate. A dated, signed certification that the driver successfully completed a road test on the equipment they will operate. One-time, but the document must remain in the file for the duration of employment.
- Medical examiner’s certificate (Med Card). Renewed every 12 to 24 months by a certified physician. The driver must also file the card with their state DMV, or the state will downgrade the CDL without notice.
- Clearinghouse query. The FMCSA CDL Drug and Alcohol Clearinghouse must be queried at hire and annually for every active driver. Bulk queries run through a TSV upload to the federal portal.
- CDL renewal status. The driver’s commercial license must remain current and aligned with the active Med Card. A lapsed CDL or downgraded status puts the driver out of service the next time they cross a weigh station.
Truzer is the dispatch AI built around the ontology, an immutable audit trail of every DQF event, grounded in live state-registry data instead of the safety manager’s spreadsheet.
$15,856
A single FMCSA recordkeeping violation in the DQF carries a civil penalty of up to $1,584 per day the violation continues, capped at $15,846 per violation.
Source: 49 CFR Appendix B to Part 386, 2026 civil penalty schedule
FOUNDERS
Built by operators tired of dispatching blind.
Craig and Michael have spent 10+ years aggregating the complex for 1,000+ organizations. In safety, the complex shows up as Med Cards expiring in a spreadsheet nobody reads, CDLs getting downgraded by the state without a single notification, and dispatchers assigning Friday loads to drivers whose MVR quietly expired three weeks ago. Truzer.ai is what they built so safety managers stop dispatching blind.
Book a Founder Call
THE PLATFORM
One Control Tower
One Truth
Built for Fleet Safety Managers, Compliance Directors, and VPs of Operations running hazmat dispatch at scale. Sits on top of your existing TMS.
01
Every Driver, One Live DQF
Pull every qualification document into one record per driver. HR application, MVR, road test certificate, Med Card, and Clearinghouse query results all land in the same ontology, tied to the same driver ID. The safety binder becomes the live state of the fleet.
02
SMS, Not Spreadsheet Hell
The AI Bot texts every driver 30, 15, and 5 days before any document expires, with a mobile link to upload the new copy. No safety manager chasing Med Cards through email. No driver downloading another app to satisfy compliance.
03
Secure Pre-Departure Lock
The instant a Med Card expires or a CDL gets downgraded, the ontology severs the driver's eligibility inside the dispatch AI. The dispatcher physically cannot assign the load because the driver is no longer a valid asset. Overrides require admin clearance from Safety.
04
Full Audit-Ready Archiving
Every Med Card, every MVR pull, every Clearinghouse query is timestamped, source-tagged, and stored in Truzer's ontology, a live digital twin of the fleet's qualification status. When the FMCSA auditor arrives, the safety binder generates in one click. No scavenger hunt.
WHY TRUZER
Why use Truzer?
Two ways to manage driver qualification files.
Feature
Without Truzer
With Truzer
Expiration tracking
✕
Med Cards expiring in spreadsheet hell
✓
Every Med Card, MVR, and Clearinghouse query tracked to the day
State-registry sync
✕
CDL downgrades the state never tells you about
✓
State-registry sync flags downgrades the moment they happen
Driver follow-up
✕
Chasing drivers for paperwork over email
✓
AI Bot texts drivers at 30, 15, and 5 days
Data unification
✕
DQF data fragmented across HR, ELD, and dispatch
✓
One unified ontology across HR, ELD, and dispatch
Audit readiness
✕
Compliance Review chaos and conditional ratings
✓
One-click safety binder, indexed and ontology-grounded
Deployment
✕
Months of integration before go-live
✓
Live in 48 hours, on top of your stack
Commitment
✕
Multi-year contracts and vendor lock-in
✓
Month-to-month, cancel anytime
Expiration tracking
Without
✕
Med Cards expiring in spreadsheet hell
With Truzer
✓
Every Med Card, MVR, and Clearinghouse query tracked to the day
State-registry sync
Without
✕
CDL downgrades the state never tells you about
With Truzer
✓
State-registry sync flags downgrades the moment they happen
Driver follow-up
Without
✕
Chasing drivers for paperwork over email
With Truzer
✓
AI Bot texts drivers at 30, 15, and 5 days
Data unification
Without
✕
DQF data fragmented across HR, ELD, and dispatch
With Truzer
✓
One unified ontology across HR, ELD, and dispatch
Audit readiness
Without
✕
Compliance Review chaos and conditional ratings
With Truzer
✓
One-click safety binder, indexed and ontology-grounded
Deployment
Without
✕
Months of integration before go-live
With Truzer
✓
Live in 48 hours, on top of your stack
Commitment
Without
✕
Multi-year contracts and vendor lock-in
With Truzer
✓
Month-to-month, cancel anytime
HOW TO DEPLOY
From Fragmented to Transformed
Every business we’ve transformed over the past decade was inflicted with the same limitations. Here’s how we fix yours.
02
See Everything
Right away you’re immersed into a complete visual experience. Seeing everything in real time. Your whole operation, stupidly visible. Not yesterday’s report. Not a dashboard silo. The truth, live, now.
03
Know Everything
The ontology doesn’t just show your data. It maps how every asset, route, team, customer, and regulation connects to each other. When one thing changes, you already know what it affects. All truth. No fiction.
04
Act on Everything
AI agents monitor your operation 24/7. They flag exceptions, lock down compliance violations, send proactive customer updates, and surface revenue opportunities. Grounded in your ontology. Not hallucinated from generic training data.
FAQS
Frequently Asked Questions
Q How do I get a driver qualification file?
A driver qualification file is built by the motor carrier rather than issued by a regulator. The carrier collects the documents required under 49 CFR 391 from the driver and third-party sources, then keeps them on file for the duration of employment plus three years after separation. The file includes the employment application, MVR, road test certificate, Med Card, and Clearinghouse query. Truzer builds and maintains it automatically, with every renewal tracked to the day.
Q What happens to dispatching when a Med Card expires at midnight?
The driver becomes ineligible inside the dispatch system at 12:01 AM. Truzer's ontology severs the relationship between the driver and the load pool the moment the Med Card crosses its expiration timestamp. The dispatcher cannot assign a load to that driver until a new Med Card is uploaded, parsed, and verified against the National Registry of Certified Medical Examiners. No email alert. No spreadsheet color change. The asset is gone until the document is current.
Q Does the AI bot text drivers about expiring paperwork without us doing it
Yes. Truzer's AI Bot texts every driver 30 days, 15 days, and 5 days before any document expires. The text includes a mobile link to upload the new document directly from the cab. The AI Bot then parses the upload, validates it against the source registry, and writes the result to the DQF. Safety managers see the status in the control tower and only get involved on exceptions.
Q Can it catch a CDL downgrade the state never told us about?
Yes. Truzer continuously cross-references uploaded documents against state-registry status across all 50 states. The moment a state downgrades a CDL because the driver did not file the Med Card with the DMV, the ontology flags the driver as out-of-service inside the dispatch system. The carrier sees the downgrade before the driver does and before the next weigh station does.
Q Will the audit binder hold up in an FMCSA compliance review?
Yes. Truzer logs every DQF event with a timestamp, an actor ID, and an evidence hash, stored in an immutable digital twin of the fleet. When an FMCSA auditor requests a driver's file, Truzer compiles a federally compliant safety binder in one click, indexed by document type and date. The binder was built as the documents were collected, in real time and in chronological order.
SEE IT LIVE
Stop dispatching blind.
Book a call with Craig and Michael. Walk through your stack. See your own DQF, your own driver SMS thread, your own audit binder, running on Truzer.